How to Set Up Outlook for Windows in Office 365

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Setting up an Exchange connection allows you to configure Microsoft Outlook to access your Office 365 account. An Exchange connection allows you to access your Outlook email, calendar, contacts, and tasks.

You can also configure Outlook to use IMAP to access your email. If you useIMAP, however, you can only access your email from Outlook, not yourcalendar, contacts, or tasks.


  • Office 365 is intended to work with any version of Microsoft Office that is currently in mainstream support.
  • Two-step authentication may be required as well.
  • Download Outlook for Windows.
  • Microsoft Office 365 includes Outlook. Faculty, staff, and graduate students with a full-service SUNet ID, as well as undergraduate students with an Office 365 account, can get Microsoft Office for Windows for free through webmail. For more information, see Microsoft Office for Windows.

Setup Outlook for Windows

  • Launch Outlook.
  • Click Next on the Welcome screen.
  • When prompted to connect Outlook to an email account, select Yes and then click Next.
  • The Auto Account Setup wizard is launched. Enter your name, email address (, and SUNet ID password. Then press the Next button.
  • Outlook will finish configuring your account, which may take a few minutes. When you receive confirmation that your account has been successfully configured, click Finish.
  • It is possible that you will need to restart Outlook for the changes to take effect.

Modify the offline access settings

When you are not connected to the Internet, you can use Outlook on your laptop or desktop computer. Email, calendar, and other items are saved on your computer in an Outlook data file, allowing you to work offline. This setting’s duration can be set to 1, 3, 6, 12, or 24 months, or All.

  • Click the File menu in Outlook.
  • Account Settings > Account Settings is the next step.
  • Click Change in the Account Settings dialogue box, with the E-mail tab selected.
  • Move the slider in the Offline Settings section to specify how long you want to keep mail on your computer for offline access. You have the option of selecting 1, 3, 6, 12, 24, or All. Then press the Next button.
  • Finally, click Finish.

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